Student Mobility for Studies (SMS) regulations
The student mobility under the Erasmus+ Programme can be realized at the foreign University holding an „European Charter for Higher Education” with which Opole University of Technology has concluded the interinstitutional agreement. The host institution have to be located in a country participating in the Erasmus+ Programme (EU Member States, Turkey, Iceland, Lichtenstein, Norway, Former Yugoslav Republic of Macedonia FYROM)
Students from the 1st, 2nd and 3rd degree of studies (also part-time students) who have completed at least first year of first-cycle studies.
Upon the start of the student mobility, the student may not be on leave nor be subject to disciplinary proceedings.
A student holding a citizenship other than a Member State of the European Union or the European Economic Area is required to read the regulations on entering the territory of the host country in connection with the planned stay as an Erasmus + scholarship holder.
The student has the possibility of multiple participation in the program, taking into account that the maximum length of stay on the scholarship amounts to a total of 12 months for each cycle of education (max. 12 months during the first cycle, max. 12 months during the second cycle and the max. 12 months during the third cycle). The duration of stay includes previous participation in the LLP-Erasmus and Erasmus + programmes.
The minimum period of stay at the host university is 3 months.
- § 8
Target countries covered by the Erasmus+ programme were divided into 3 groups depending on the cost of living. The following grant rates were assigned:
I group 520 EURO (per month) - Denmark, Finland, Ireland, Iceland, Lichtenstein, Luxembourg, Norway, Sweden, United Kingdom
II group 500 EURO (per month) - Austria, Belgium, Cyprus, France, Germany, Greece, Netherlands, Italy, Malta, Portugal, Spain,
III group 450 EURO (per month) - Bulgaria, Croatia, Czech Republic, Hungary, Latvia, Lithuania, Estonia, Romania, Serbia, Slovakia, Slovenia, Turkey, Former Yugoslav Republic of Macedonia
SMS RECRUITMENT PROCESS
The recruitment process starts in March of the academic year preceding the year in which the student mobility will take place. The term applies to candidates both planning to participate in the student mobility in the winter and summer semesters. The date of additional recruitment process (October /November) will be announced upon the condition that funds were not used previously or there are still available posts.
- § 10
The recruitment process is carried out by faculty committees chaired by the Erasmus+ Faculty Coordinator with the participation of two International Relations Office employees. In the process of assessing the candidate and qualifications for the student mobility the following are taken into account:
- Adequate language proficiency (English or other language in which classes will be conducted at a partner university)
- language certificate (if applicable)
- average grade from the entire course of study - confirmed by COS employee in the application form
- previous participation in the LLP Erasmus or Erasmus + programme, including the length of the student mobility, as well as the number of ECTS credits planned to be obtained and obtained during the mobility
- involvement in university matters (membership in student organizations, science clubs, supporting foreign student staying at the Opole University of Technology - MENTOR program, etc.
The International Relations Office is obliged to prepare the list of students qualified for the student mobility, the reserve list and the list of unqualified students on the basis of conducted interviews.
The maximum number of students qualified for the student mobility depends on the amount of funding granted to the university by the National Agency of the Erasmus + Programme in a given academic year.
Persons from the reserve list can apply for the student mobility in the event of student’s resignation. Students who have not qualified for the mobility have the right to appeal in writing against the decision of the faculty recruitment commission to the particular Faculty Dean.
BEFORE AND DURING THE MOBILITY
Students qualified for the student mobility shall submit at the International Relations Office, at least two weeks before the deadline set by the host university, a set of completed application documents:
- Application form required by the host university
- Learning Agreement (1 copy) stamped and signed by the Erasmus+ Faculty Coordinator
- Application for Individual Study Program with the Dean’s consent
- Bank Account Form (EUR and PLN)
- Copy of Insurance
The student is obliged to check the required documents and deadline at the host university.
If the study program at the host institution does not include subjects required in the minimum curriculum applicable to a given field of study, the student is obliged to complete these subjects upon return from the mobility. Arrangements for the manner and date of completion of subjects included in the minimum curriculum should be agreed with the Erasmus+ Faculty Coordinator before the student’s departure.
All changes made to the Learning Agreement require confirmation in writing and acceptance of the host university, home university and student. Changes are to be made by completing "During the Mobility" document, which is an integral part of the Learning Agreement. The student is allowed to prepare the Changes to Learning Agreement within the period of one month since his/her arrival at the host university.
The minimum number of ECTS credits that a student should collect during the mobility at the host university is 15 ECTS (per one semester), to complete the semester the student should collect 30 ECTS credits.
The final confirmation of the student's participation in the mobility is a written acceptance of his/her candidacy by the host university, based on documents sent by the International Relations Office and signing of the grant agreement with the International Relations Office prior the departure.
In case of rejection of the application by the host university, the student has the right to submit an application to another partnering university, within the framework of free posts at particular faculty and field of study, while meeting the deadline at the partner university.
Outgoing students will be obliged to complete two on-line language proficiency tests: before and at the end of mobility. A link to the test in the Erasmus + Online Linguistic Support system will be sent to the participant’s e-mail address. The test result does not affect the decision to participate in Erasmus+ Programme. Completing the tests is a prerequisite for full settlement of study mobility period and payment of the last installment of the grant.
Students participating in mobility during the winter semester may apply for extending their mobility for the summer semester. Consent to extend of the stay at the host university does not guarantee receiving a grant for the period resulting from the extension. Prolongation may not extend beyond the period of 30 September of a given academic year.
In order to extend the mobility period, the student shall provide the following documents:
- Certificate from a host university with the consent to extend the stay, including confirmation of participation in classes in the first semester of mobility, according to the signed study program. The certificate should contain the date of completion of the second semester,
- (if possible) Transcript of Records for the first semester,
- Learning Agreement for the second semester
- Application for Individual Study Program for second semester (with Dean’s consent)
- Insurance for second semester
- Information about legalization of stay (if necessary)
The documents mentioned in §22 should be submitted to the International Relations Office no later than 15th December within the given academic year. The decision about co-financing the second semester will be taken after receiving all applications with a request for extension.
It is allowed to prolong the mobility and study abroad without the grant.
The student undertakes to obtain before leaving the European Health Insurance Card (EHIC) and insurance (medical costs, accident insurance) for the duration of travel and stay at the host university.
Prior the departure to the host university, the student is obliged to sign a grant agreement in the International Relations Office. Failure to sign the grant agreement in time proposed by the International Relations Office is equivalent with resignation from the right to a receive a grant in a given academic year.
The beneficiary of the Erasmus + Programme is exempted from tuition fees at the host university and stays there in accordance with the rules applicable to students of this particular university.
The grant under the Erasmus + Programme is intended to cover additional costs related with travel and stay at the host institution. The grant awarded to student is lower than the cost of living in the destination country. In connection with the above, the student applying for the student mobility has to take into account the real costs related to the mobility
During the Erasmus + mobility the student may not receive another grant financed by the European Union funds.
Payment of national scholarships (social, for academic performance and other) to which the student acquired the right before the departure will be continued during the student's stay at the host university. After returning to the home university, the student has the right to apply for national scholarships.
AFTER THE MOBILITY
Within 30 days from the end of the student mobility, the student is obliged to:
- deliver to the International Relations Office a certificate confirming the length of stay at the host university - Confirmation of Stay
- deliver to the International Relations Office a list of credits - Transcript of Records. The list of credits is the basis for completing the period of study.
- complete the Erasmus+ Survey (a link to the survey is sent automatically to the e-mail address provided by the beneficiary in the application form)
- complete the on-line language test
- deliever the personal report from mobility period
If the student will not meet the deadline (mentioned above) the International Relations Office will apply for the reimbursement of the grant.
The period of study abroad will be counted on condition that the required number of ECTS credits given in the Learning Agreement were obtained. In the event of failure to meet the above condition, depending on the number of credits obtained, the student receives a conditional registration or repeats the semester at the Opole University of Technology. The decision on recognizing the period of study abroad, as well as designating substitute subjects not included abroad, is undertaken by the Vice- Dean for didactics of the relevant Faculty.
In the event of failure to comply with the terms agreed in the Learning Agreement, the Vice Rector may decide (after consulting the Vice-Dean for didactics of the relevant Faculty and the University Erasmus + Programme Coordinator) to repay part or all of the received grant.