DOCUMENTS:
REGULATIONS OF STUDENT MOBILITY FOR TRAINEESHIP (SMT)
UNDER THE ERASMUS+ 2022/2023 PROGRAMME
§1
The student and graduate mobility for traineeship under the Erasmus+ Programme can be realized at the foreign enterprise/institution registered in one of the European Union Member States, Turkey, Iceland, Lichtenstein, Norway, Republic of North Macedonia.
§2
Students from the 1st, 2nd and 3rd degree of studies (also part-time students) who have completed at least first year of first-cycle studies, have completed the semester preceding the student mobility as well as the university graduates may participate in Traineeship in the frame of Erasmus+ Programme. The graduates have 12 months (starting from the day of graduation) for completing their traineeship, however the application should be submitted before the end of studies.
§3
Upon the start of the student mobility, the student may not be on leave nor be subject to disciplinary proceedings.
§4
A student holding a citizenship other than a Member State of the European Union or the European Economic Area is required to read the regulations on entering the territory of the host country in connection with the planned stay as an Erasmus + scholarship holder.
§5
The student is asked to provide the obtained information by e-mail to: This email address is being protected from spambots. You need JavaScript enabled to view it. no later than one month before the planned date of departure.
§6
The student has the possibility of multiple participation in the program, taking into account that the maximum length of stay on the scholarship amounts to a total of 12 months for each cycle of education (max. 12 months during the 1st cycle, max. 12 months during the 2nd cycle and the max. 12 months during the 3rd cycle). The duration of stay includes previous participation in the LLP-Erasmus and Erasmus + programmes.
§7
The minimum period of stay at the host institution is 2 months. The scholarship is guaranteed for the 3 months of training. In case of the exchange lasting longer than 3 months, student/graduate should apply to the Erasmus+ Institutional Coordinator for prolongation of financial support.
§8
The plan of traineeship needs to be in relation to applicant’s field of study.
§9
The applicant can find the place of traineeship on his/her own. The traineeship cannot take place at EU institutions, institutions related to the management of EU funds or diplomatic institutions and representations of participant’s country.
§10
The destination countries covered by the Erasmus+ programme have been divided into 3 groups depending depending on the cost of living. The following grant rates were assigned (valid from 01/01/2023):
Group I: Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden and countries of the region 14 – 700 EUR per month
Group II: Austria, Belgium, Cyprus, France, Greece, Spain, Malta, Netherlands, Germany, Portugal, Italy and countries of the region 13 – 700 EUR per month
Group III: Bulgaria, Croatia, Czech Republic, Estonia, Lithuania, Latvia, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Turkey, Hungary – 600 EUR per month
OUTGOING STUDENTS RECRUITMENT PROCESS - MOBILITY FOR TRAINEESHIP
§11
The recruitment process continues throughout the academic year.
§12
After finding the placement for traineeship, the applicant should contact the International Relations Office employee, available at: This email address is being protected from spambots. You need JavaScript enabled to view it. . The employee responsible for student’s mobility will set the date for a recruitment interview.
§13
Before the interview, the applicant should fill in the Application Form (and get it signed by a Student Service Center employee as well as by the Erasmus+ Faculty Coordinator) and write a CV and Motivation Letter in English/language of training.
§14
The recruitment process is carried out by International Relations Office employees. In the process of assessing the candidate and qualifications for the student mobility the following issues are taken into account:
- Adequate language proficiency (English or other language in which classes will be conducted at a partner university)
- language certificate (if applicable)
- average grade from the entire course of study (confirmed by Student Service Center - COS employee in the application form)
- previous participation in the LLP Erasmus or Erasmus + programme, including the length of the student mobility, as well as the number of ECTS credits planned to be obtained and obtained during the mobility
- involvement in university matters (membership in student organizations, science clubs, supporting foreign student staying at the Opole University of Technology – MENTOR OUTech, etc.
§15
The maximum number of students qualified for the student mobility for traineeship depends on the amount of funding granted to the university by the National Agency of the Erasmus + Programme and the European Solidarity Corps in a given academic year.
§16
Students who have not qualified for the mobility have the right to appeal in writing against the decision of the recruitment commission to the particular Faculty Dean.
BEFORE AND DURING THE MOBILITY
§17
Students qualified for the mobility receive general instructions on how to proceed in order to complete the application procedures from the IRO employee.
The basic document necessary for mobility under Erasmus+ is the Learning Agreement (LA) - describing the details of the internship program and skills that the student will acquire during the mobility.
§18
One month before the planned departure, qualified students shall submit to the International Relations Office:
- Learning Agreement for Traineeship (1 copy) stamped and signed by the Erasmus+ Faculty Coordinator and student
- bank Account Form - PLN and EUR (check the top of the page, section: DOCUMENTS),
- a copy of the required insurance (minimum health insurance and accident insurance).
The student is obliged to check the required documents and deadline at the host institution.
§19
All changes made to the Learning Agreement require confirmation in writing and acceptance of the host institution, home university and student. Changes are to be made by completing "During the Mobility" document, so-called "Changes to the Original Learning Agreement" which is an integral part of the Learning Agreement.
§20
The final confirmation of the student's participation in the mobility is Learning Agreement for a Traineeship signed by the host institution, sending institution and the student and signing grant agreement with the International Relations Office of the Opole University of Technology.
§21
In case of rejection of the application by the host institution, the student has the right to submit an application to another partnering enterprise.
§22
Outgoing students will be required to complete a language proficiency test before starting the mobility. A link to the Online Language Support platform will be sent by a IRO employee. The result of the test does not affect the decision to leave. Completion of the test is a prerequisite for the student's full settlement of the mobility and the payment of the last installment of the grant.
§23
It is allowed to prolong the mobility and stay abroad without the grant.
§24
The student undertakes to obtain before leaving the European Health Insurance Card (EHIC) and insurance (medical costs, accident insurance) for the duration of travel and stay at the host university.
§25
Prior the departure to the host institution, the student is obliged to sign a grant agreement in the International Relations Office. Failure to sign the grant agreement in time proposed by the International Relations Office is equivalent with resignation from the right to a receive a grant in a given academic year.
SCHOLARSHIP UNDER THE ERASMUS+ PROGRAMME
§26
The grant under the Erasmus + Programme is intended to cover additional costs related with travel and stay at the host institution. The grant awarded to student is lower than the cost of living in the destination country. In connection with the above, the student applying for the student mobility has to take into account the real costs related to the Mobility.
§27
During the Erasmus + traineeship mobility the student may not receive another grant financed by the European Union funds.
§28
Payment of national scholarships (social, for academic performance and other) to which the student acquired the right before the departure will be continued during the student's stay at the host university. After returning to the home university, the student has the right to apply for national scholarships.
§29
Students entitled to a social scholarship in the academic year preceding their Erasmus mobility will receive additional funding (determined for a given project by the National Agency for the Erasmus+ Program and the European Solidarity Corps) for each month of their stay abroad.
§30
Persons with a certified degree of disability will receive additional funding (determined for a given project by the National Agency of the Erasmus+ Program and the European Solidarity Corps) for each month of stay abroad. Students with disabilities may apply for additional financial support from the National Agency for the Erasmus+ Program and the European Solidarity Corps.
AFTER THE MOBILITY
§31
Within 30 days from the end of the student mobility, the participant is obliged to:
- deliver to the International Relations Office a certificate confirming the length of stay at the host institution - Confirmation of Stay,
- deliver to the International Relations Office a Report from the Traineeship (at least 1 page A4 long),
- complete the Erasmus+ Survey (a link to the survey is sent automatically to the e-mail address provided by the beneficiary in the application form).
If the student will not meet the deadline (mentioned above) the International Relations Office will apply for the reimbursement of the grant.
§32
In the event of failure to comply with the terms agreed in the Learning Agreement, the Vice Rector may decide (after consulting the Vice-Dean for didactics of the relevant Faculty and the Erasmus+ Institutional Coordinator) to repay part or all of the received grant.
ADDITIONAL INFORMATION
§33
Students qualified for the mobility will be given the opportunity to participate in a free online language course on the Online Language Support (OLS) platform. Linguistic support is available for English or another language of your choice available on the platform (e.g. the language of the country where the mobility will take place).
§34
In cases not covered by these regulations, the final decisions are made by the Erasmus+ Institutional Coordinator.