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International Relations Office


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Traineeship Agreement

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Erasmus+ Student Charter

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Student Mobility for Traineeship (SMP) regulations

  • §1

The student and graduate mobility for traineeship under the Erasmus+ Programme can be realized at the foreign enterprise/institution registered in one of the European Union Member States or Turkey, Iceland, Lichtenstein, Norway, Former Yugoslav Republic of Macedonia FYROM.

  • §2

Students from the 1st, 2nd and 3rd degree of studies (also part-time students) who have completed at least first year of first-cycle studies, have completed the semester preceding the student mobility as well as the university graduates may participate in Traineeship in the frame of Erasmus+ Programme. The graduates have 12 months (starting from the day of graduation) for completing their traineeship, however the application should be submitted before the end of studies.

  • §3

Upon the start of the student mobility, the student may not be on leave nor be subject to disciplinary proceedings.

  • §4

A student holding a citizenship other than a Member State of the European Union or the European Economic Area is required to read the regulations on entering the territory of the host country in connection with the planned stay as an Erasmus + scholarship holder.

  • §5

The student should send all the collected information to This email address is being protected from spambots. You need JavaScript enabled to view it. not later than 3 weeks before planned departure.

  • §6

The student has the possibility of multiple participation in the program, taking into account that the maximum length of stay on the scholarship amounts to a total of 12 months for each cycle of education (max. 12 months during the first cycle, max. 12 months during the second cycle and the max. 12 months during the third cycle). The duration of stay includes previous participation in the LLP-Erasmus and Erasmus + programmes.

  • §7

The minimum period of stay at the host institution is 2 months. The scholarship is guaranteed for the 3 months of training. In case of the exchange lasting longer than 3 months, student/graduate should apply to the Institutional Erasmus+ Coordinator for prolongation of financial support.

  • §8

The plan of traineeship needs to be in relation to applicant’s field of study.

  • § 9

The applicant can find the place of his/her traineeship on International Relations Office  webpage: https://dwm.po.opole.pl/index.php/pl/program-erasmus/wyjazd-na-praktyki/rozliczenie-wyjazdu-smp/aktualne-oferty or find the placement on his/her own. The traineeship cannot take place at EU institutions, institutions related to the management of EU funds or diplomatic institutions and representations of participant’s country.

  • § 10

Target countries covered by the Erasmus+ programme were divided into 3 groups depending on the cost of living. The following grant rates were assigned:

I group 620 EURO (per month) - Denmark, Finland, Ireland, Iceland, Lichtenstein, Luxembourg, Norway, Sweden, United Kingdom

II group 600 EURO (per month) - Austria, Belgium, Cyprus, France, Germany, Greece, Holland, Italy, Malta, Portugal, Spain,

III group 550 EURO (per month) - Bulgaria, Croatia, the Czech Republic, Hungary, Latvia, Lithuania, the Republic of Estonia, Romania, Slovakia, Slovenia, Turkey, Former Yugoslav Republic of Macedonia FYROM


  • §11

The recruitment process continues throughout the academic year.

  • §12

After finding the placement for traineeship, the applicant should contact the International Relations Office employee, available at: This email address is being protected from spambots. You need JavaScript enabled to view it. . The employee responsible for student’s mobility will set the date for a recruitment interview.

  • §13

Before the interview, the applicant should fill in the Application Form (and get it signed by a Student Service Center employee as well as by the Faculty Coordinator) and write a CV and Motivation Letter in English/language of training.

  • §14

The recruitment process is carried out by International Relations Office employees. In the process of assessing the candidate and qualifications for the student mobility the following issues are taken into account:

  • Adequate language proficiency (English or other language in which training will be conducted)
  • language certificate (if applicable)
  • average grade from the entire course of study - confirmed by COS employee in the application form
  • previous participation in the LLP Erasmus or Erasmus + programme, including the length of the student mobility, as well as the number of ECTS credits planned to be obtained and obtained during the mobility
  • involvement in university matters (membership in student organizations, science clubs, supporting foreign student staying at the Opole University of Technology - MENTOR program, etc.)
  • §15

The maximum number of students qualified for the student mobility for traineeship depends on the amount of funding granted to the university by the National Agency of the Erasmus + Programme in a given academic year.

  • §16

Students who have not qualified for the mobility have the right to appeal in writing against the decision of the recruitment commission to the particular Faculty Dean.


  • §17

Students qualified for the mobility shall submit at the International Relations Office, at least two weeks before the beginning of traineeship, a set of completed application documents:

  1. Learning Agreement for Traineeship (1 copy) stamped and signed by the Erasmus+ Faculty Coordinator and student
  2. Bank Account Form (EUR and PLN)
  3. Copy of Insurance

The student is obliged to check the required documents and deadline at the host institution.

  • §18

All changes made to the Learning Agreement require confirmation in writing and acceptance of the host institution, home university and student. Changes are to be made by completing "During the Mobility" document, which is an integral part of the Learning Agreement for Traineeship.

  • §19

The final confirmation of the student's participation in the mobility is Learning Agreement for a Traineeship signed by the host institution, sending institution and the student, and signing of the grant agreement with the International Relations Office prior the departure.

  • §20

In case of rejection of the application by the host institution, the student has the right to submit an application to another partnering enterprise.

  • §21

Outgoing students will be obliged to complete two on-line language proficiency tests: before and at the end of mobility. A link to the test in the Erasmus + Online Linguistic Support system will be sent to the participant e-mail address. The test result does not affect the decision to participate in Erasmus+ Programme. Completing the tests is a prerequisite for full settlement of mobility for traineeship period and payment of the last installment of the grant.

  • §22

It is allowed to prolong the mobility and stay abroad without the grant.

  • §23

The student undertakes to obtain before leaving the European Health Insurance Card (EHIC) and insurance (medical costs, accident insurance) for the duration of travel and stay at the host institution.

  • §24

Prior the departure to the host institution, the student is obliged to sign a grant agreement in the International Relations Office. Failure to sign the grant agreement in time proposed by the International Relations Office is equivalent with resignation from the right to a receive a grant in a given academic year.


  • §25

The grant under the Erasmus + Programme is intended to cover additional costs related to travel and stay at the host institution. The grant awarded to student is lower than the cost of living in the destination country. In connection with the above, the student applying for the student mobility has to take into account the real costs related to the mobility.

  • §26

During the Erasmus + traineeship mobility the student may not receive another grant financed by the European Union funds.



  • §27

Within 30 days from the end of the student mobility, the participant is obliged to:

  • deliver to the International Relations Office a certificate confirming the length of stay at the host institution - Confirmation of Stay
  • deliver to the Report from the Traineeship (at least 1 page A4 long)
  • complete the Erasmus+ Survey (a link to the survey is sent automatically to the e-mail address provided by the beneficiary in the application form)
  • complete the on-line language test
  • deliever the personal report from mobility period

If the student will not meet the deadline (mentioned above) the International Relations Office will apply for the reimbursement of the grant.

  • §28

In the event of  failure to comply with the terms agreed in the Learning Agreement, the Vice Rector may decide (after consulting the Vice-Dean for didactics of the relevant Faculty and the University Erasmus + Programme Coordinator) to repay part or all of the received grant.

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